100+ Performance Review Phrases and AI Prompts for Managers

Finding the right words can be challenging — especially when it comes to performance reviews. Managers have to strike the delicate balance between acknowledging successes and giving constructive feedback on areas of improvement.

This guide provides structured performance review phrases and AI prompts tailored to key evaluation themes, helping managers deliver feedback that is specific, meaningful, and aligned with business goals.

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Why Performance Review Phrasing Matters

Simply, words matter. Vague or overly generic feedback can confuse employees, leaving them uncertain about what they did well or what they need to improve. On the other hand, precise, well-structured feedback helps employees understand expectations, take actionable steps, and stay engaged in their development.

The Risks of Poorly Structured Feedback

Managers who rely on unclear, overly positive, or purely negative statements can unintentionally create confusion or disengagement:

• Vague praise: "You did a great job this quarter." → This doesn’t specify what was done well or which behaviors should be repeated.
• Overly harsh criticism: "You need to improve your leadership skills." This lacks specific guidance on what improvement looks like.
• Generic wording: "You're a team player." → This doesn’t meaningfully describe how they contribute to team success.

How Performance Review Phrasing Improves Engagement and Growth

• Reviews can help clarify expectations so employees know what’s working and what to refine.
• Thoughtful phrasing promotes fairness and consistency, ensuring evaluations are objective rather than personality-driven.
• Feedback can fuel career growth by clearly connecting performance to development opportunities.

Performance Review Example Phrases and Sample AI Prompts

Providing meaningful feedback in a performance review goes beyond general observations — it requires clear, well-structured language that highlights achievements and identifies opportunities for growth.

Many managers are now leveraging AI tools like Claude, Gemini, and ChatGPT to refine their feedback and streamline the review process. At Lattice, we believe AI should enhance, not replace, thoughtful, human-driven evaluations. That’s why we’ve embedded AI throughout our platform to help managers craft insightful, well-rounded reviews.

We’ve also included a set of AI prompts designed to generate clear, specific, and balanced feedback, whether you’re using Lattice or another AI platform. This guide combines structured performance review phrases with AI-powered prompts to help managers deliver feedback that is meaningful, actionable, and aligned with business goals.

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Communication Skills

Strong communication skills are essential for success in any role. Whether an employee is collaborating with team members, managing client relationships, or presenting information, their ability to communicate effectively impacts team efficiency, alignment, and overall workplace productivity.

Examples of Positive Phrases for Communication 🤗

Clarity and Articulation

• "Clearly expresses ideas, ensuring messages are easy to understand and well-structured."
• "Adjusts communication style based on the audience, ensuring clarity and engagement."
• "Effectively translates complex concepts into digestible insights for the team."

Active Listening and Collaboration

• "Listens attentively, making team members feel heard and valued."
• "Encourages open dialogue, fostering an environment where ideas and concerns can be shared freely."
• "Provides well-thought-out feedback to peers constructively and respectfully."

Feedback and Responsiveness

• "Communicates expectations clearly, ensuring alignment across projects and tasks."
• "Responds promptly and thoughtfully to messages, ensuring team efficiency."
• "Collaborates cross-functionally and builds strong working relationships with different departments."

Examples of Constructive Feedback Phrases for Communication 🛠️

Clarity and Articulation

• "Can improve clarity in written and verbal communication to ensure key points are easily understood."
• "Occasionally provides too much detail, making it difficult to extract key takeaways."
• "Needs to ensure messaging is concise and structured to avoid confusion."

Active Listening and Collaboration

• "Needs to actively listen more in meetings to fully understand others’ perspectives before responding."
• "Should work on adjusting their communication style when addressing different audiences."
• "Can improve responsiveness in written communication to ensure timely follow-ups with team members."

Feedback and Responsiveness

• "Should be more proactive in asking clarifying questions to avoid misunderstandings."
• "Can work on delivering feedback in a way that is more constructive and solution-oriented."
• "Needs to be more mindful about including all relevant stakeholders when sharing important updates."

Sample AI Prompts for Communication 🤖

Here are AI prompts that managers can use to elicit performance review phrases about communication skills. These can be personalized as needed to help create more specific responses.

• "Generate performance review phrases that highlight an employee’s ability to communicate clearly and effectively in verbal and written interactions."
• "Provide feedback phrases describing how an employee adjusts their communication style based on their audience, ensuring clarity and engagement."
• "Create performance review comments reflecting an employee’s active listening skills, responsiveness, and ability to foster open and constructive dialogue within the team."

Teamwork and Collaboration

Teamwork and collaboration skills are essential for a high-performance and employee engagement. Good team relationships not only increase job satisfaction and psychological safety for the individual, but they also make the whole team perform better too, supporting greater knowledge sharing and innovation.

“When an employee makes their coworkers’ work better, they’re bringing value to your company as a whole,” said ‍Daivat Dholakia, Director of Operations at Force by Mojio, a GPS fleet-tracking app.

Examples of Positive Phrases for Teamwork and Collaboration 🤗

Collaboration and Support

• "Actively contributes to team discussions and encourages participation from all members."
• "Elevates their team’s performance by leveraging their skills to support shared goals."
• "Fosters a sense of unity and cooperation, strengthening team culture."

Problem-Solving and Group Dynamics

• "Works effectively with cross-functional teams to drive strategic initiatives."
• "Maintains a constructive approach to resolving team conflicts."
• "Supports colleagues by sharing expertise and offering assistance when needed."

Encouraging Diverse Perspectives

• "Encourages respectful dialogue and actively seeks input from all team members."
• "Values different perspectives and integrates diverse viewpoints into decision-making."
• "Demonstrates a willingness to learn from team members with different skill sets and experiences."

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Examples of Constructive Feedback Phrases for Teamwork and Collaboration 🛠️

Collaboration and Support

• "Needs to proactively contribute more to team discussions and brainstorming sessions."
• "Can improve in recognizing and crediting teammates for their contributions to shared projects."
• "Should work on balancing independent work with team collaboration."

Problem-Solving and Group Dynamics

• "Can improve how they navigate conflicts by focusing on solutions rather than placing blame."
• "Needs to be more open to feedback from colleagues to strengthen collaboration."
• "Should work on resolving disagreements more constructively to maintain a positive team dynamic."

Encouraging Diverse Perspectives

• "Needs to create more space for quieter team members to contribute their ideas."
• "Should focus on incorporating different perspectives when problem-solving."
• "Can work on ensuring that all voices are heard before making group decisions."

Sample AI Prompts for Teamwork and Collaboration 🤖

Here are AI prompts that managers can use to elicit performance review phrases about teamwork and collaboration skills. These can be personalized as needed to help create more specific responses.

• "Generate performance review phrases that highlight an employee’s ability to collaborate effectively with colleagues and contribute to a positive team environment."
• "Provide feedback phrases describing how an employee supports team members, shares knowledge, and fosters a culture of cooperation and inclusivity."
• "Create performance review comments reflecting an employee’s ability to work cross-functionally, resolve conflicts constructively, and build strong working relationships."

Goal Achievement

Evaluating how well employees have set and met their goals is a core part of the performance review process. As much as possible, managers need to tie what employees did to its outcome on the business. Linking the two clarifies to employees how their actions are helping advance the organization’s goals and agenda.

“I like to use phrases that home in on key positive traits of the employee that are benefitting our business, then back them up with specific examples,” said Ravi Parikh, CEO of RoverPass, a SaaS company that helps individuals book campsites. “If I can tie it to a clear outcome, I do.” Parikh offered this phrasing as an example: “Your implementation of chatbots on our websites contributed to a 21% rise in online sales this past year.”

Examples of Positive Phrases for Goal Achievement 🤗

Meeting and Exceeding Goals

• "Consistently meets or exceeds set performance targets."
• "Takes initiative to set ambitious yet achievable goals aligned with company objectives."
• "Demonstrates a results-driven approach, ensuring that objectives are met on time."

Strategic Thinking and Execution

• "Breaks down large objectives into actionable steps, ensuring steady progress."
• "Aligns personal goals with team and company priorities to drive measurable impact."
• "Identifies potential roadblocks in goal achievement and proactively finds solutions."

Adapting to Challenges

• "Maintains a focused and adaptable approach when faced with obstacles."
• "Learns from past performance to continuously improve goal-setting strategies."
• "Demonstrates resilience in overcoming challenges that arise during projects."

Examples of Constructive Feedback Phrases for Goal Achievement 🛠️

Meeting and Exceeding Goals

• "Needs to set clearer, more measurable goals to ensure progress can be tracked."
• "Can improve follow-through on longer-term goals by maintaining momentum over time."
• "Should work on aligning individual goals more closely with broader business objectives."

Strategic Thinking and Execution

• "Needs to ensure that goal-setting includes realistic timeframes and execution plans."
• "Can work on prioritizing tasks more effectively to avoid last-minute rushes."
• "Should focus on breaking large projects into smaller milestones to improve accountability."

Adapting to Challenges

• "Needs to proactively address challenges instead of waiting for external intervention."
• "Should work on developing contingency plans to better manage unexpected setbacks."
• "Can improve resilience when goals are not met by focusing on lessons learned."

Sample AI Prompts for Goal Achievement 🤖

Here are AI prompts that managers can use to elicit performance review phrases about goal achievement. These can be personalized as needed to help create more specific responses.

• "Generate performance review phrases that highlight an employee’s ability to set, pursue, and achieve their goals effectively, including measurable outcomes."
• "Provide feedback phrases describing how an employee stays motivated, overcomes obstacles, and maintains focus on achieving individual and team objectives."
• "Create performance review comments reflecting an employee’s ability to exceed expectations, track progress toward goals, and take initiative in setting higher performance benchmarks."

Creativity, Problem-Solving, and Critical Thinking

Evaluating your employees’ creativity and problem-solving skills during the performance appraisal process means considering how they generate ideas, approach new challenges, and use their problem-solving ability to complete tasks. 

“[It’s important to] acknowledge an individual who develops creative strategies and seeks creative solutions to challenging obstacles,” said Lori Rassas, SPHR-certified employment attorney and author of It’s About You, Too: How to Manage Employee Resistance to Your Diversity Initiatives and Improve Workplace Culture and Profitability. “You want to be sure to acknowledge those who carefully evaluated the pros and cons of challenging decisions and excelled in seeking solutions.”

Examples of Positive Phrases for Creativity and Problem-Solving 🤗

Generating Innovative Ideas

• "Consistently identifies new approaches to solving complex problems."
• "Develops creative strategies to improve efficiency and effectiveness."
• "Encourages experimentation and brings fresh ideas to brainstorming sessions."

Analyzing and Overcoming Challenges

• "Evaluates risks and opportunities before making data-driven decisions."
• "Proactively addresses roadblocks, ensuring projects stay on track."
• "Thinks critically and logically to assess challenges from multiple perspectives."

Improving Processes and Strategy

• "Finds innovative solutions to persistent team or business challenges."
• "Analyzes existing workflows and suggests improvements that enhance productivity."
• "Bridges gaps between teams by proposing strategies that improve collaboration."

Examples of Constructive Feedback Phrases for Creativity and Problem-Solving 🛠️

Generating Innovative Ideas

• "Needs to be more proactive in sharing creative ideas during meetings."
• "Can work on considering unconventional solutions when addressing challenges."
• "Should take more initiative in leading brainstorming sessions."

Analyzing and Overcoming Challenges

• "Needs to develop stronger analytical skills when assessing potential solutions."
• "Should focus on thinking through solutions more thoroughly before presenting them."
• "Can work on adapting to unexpected problems with a more solutions-oriented mindset."

Improving Processes and Strategy

• "Could take a more proactive role in identifying process inefficiencies."
• "Needs to consider how their solutions align with broader company goals."
• "Should seek feedback from peers to refine problem-solving approaches."

Sample AI Prompts for Creativity, Problem-Solving, and Critical Thinking 🤖

Here are AI prompts that managers can use to elicit performance review phrases about creativity, problem-solving, and critical thinking. These can be personalized as needed to help create more specific responses.

• "Provide specific coaching tips for an employee working on enhancing problem-solving skills."
• “Generate performance review phrases highlighting an employee’s ability to identify creative solutions to complex problems and their impact on the team or company."
• "Provide feedback phrases describing how an employee approaches problem-solving and decision-making under pressure, including strengths and areas for improvement."
• "Create performance review comments that reflect an employee’s critical thinking skills, including their ability to analyze challenges, anticipate risks, and improve processes."

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Flexibility and Adaptability

During times of change — like a merger or acquisition, layoff, or economic instability — adaptability is vital for keeping your employees motivated, engaged, and performing at their best. It’s what helps your people adjust quickly to a new work environment, maintain their work ethic during trying times, or proactively learn new skills to help them overcome new challenges. 

Examples of Positive Phrases for Flexibility and Adaptability 🤗

Adjusting to Change

• "Maintains a positive attitude when priorities shift unexpectedly."
• "Quickly adapts to new processes and policies with minimal disruption."
• "Embraces challenges and seeks opportunities for growth in changing environments."

Handling Uncertainty and Problem-Solving

• "Adjusts work strategies as needed to meet evolving team and company needs."
• "Responds effectively to high-pressure situations without losing focus."
• "Maintains composure and confidence when managing unforeseen circumstances."

Learning New Skills and Adapting Workflows

• "Proactively develops new skills to stay relevant and support business objectives."
• "Seeks out learning opportunities when faced with new technologies or processes."
• "Demonstrates a willingness to take on new responsibilities outside of their original scope."

Examples of Constructive Feedback Phrases for Flexibility and Adaptability 🛠️

Adjusting to Change

• "Needs to improve their ability to shift focus when priorities change."
• "Can work on embracing new initiatives with a more open mindset."
• "Should proactively seek out ways to contribute during periods of change."

Handling Uncertainty and Problem-Solving

• "Needs to develop stronger coping strategies for handling unexpected challenges."
• "Can work on making adjustments to work processes more smoothly."
• "Should focus on remaining adaptable and maintaining productivity when facing obstacles."

Learning New Skills and Adapting Workflows

• "Could take more initiative in learning new technologies or workflows."
• "Needs to be more open to adjusting working methods when feedback is provided."
• "Can work on developing a stronger growth mindset when tackling new challenges."

Sample AI Prompts for Flexibility and Adaptability 🤖

Here are AI prompts that managers can use to elicit performance review phrases about flexibility and adaptability. These can be personalized as needed to help create more specific responses.

• "Generate performance review phrases highlighting an employee’s ability to adapt to change, shift priorities, and remain productive in dynamic work environments."
• "Provide feedback phrases describing how an employee responds to unexpected challenges or changes in direction, including their resilience and problem-solving approach."
• "Create performance review comments that reflect an employee’s willingness to take on new responsibilities, learn new skills, and adjust to evolving team or company needs."

Time Management and Dependability

Time management skills and dependability are a key component of a well-oiled, productive team. When evaluating this skill in performance reviews, it’s important to consider how well your employees manage their time in their individual tasks, as well as how this impacts the wider team’s goal accomplishment and employee engagement. 

Examples of Positive Phrases for Time Management and Dependability 🤗

Meeting Deadlines and Deliverables

• "Consistently meets or exceeds deadlines without sacrificing quality."
• "Manages time effectively, ensuring all tasks are completed on schedule."
• "Demonstrates strong task prioritization skills, balancing multiple projects efficiently."

Reliability and Accountability

• "Takes full ownership of responsibilities and follows through on commitments."
• "Can always be counted on to deliver high-quality work with minimal supervision."
• "Maintains a strong sense of accountability, ensuring projects stay on track."

Efficiency and Productivity

• "Continuously looks for ways to optimize workflows and improve efficiency."
• "Prioritizes and completes tasks effectively, ensuring the most critical work is completed first."
• "Manages workload efficiently, preventing bottlenecks and unnecessary delays."

Examples of Constructive Feedback Phrases for Time Management and Dependability 🛠️

Meeting Deadlines and Deliverables

• "Needs to improve consistency in meeting deadlines for high-priority projects."
• "Should develop better time management strategies to avoid last-minute work."
• "Can work on estimating project timelines more accurately to set realistic expectations."

Reliability and Accountability

• "Needs to take more ownership of tasks to ensure they are completed on time."
• "Should focus on improving follow-through with assigned responsibilities."
• "Can work on becoming more proactive in managing workload without constant oversight."

Efficiency and Productivity

• "Needs to improve prioritization skills to avoid spending excessive time on low-impact tasks."
• "Can work on reducing distractions and maintaining focus during the workday."
• "Should develop a system for managing workload to prevent burnout."

Sample AI Prompts for Time Management and Dependability 🤖

Here are AI prompts that managers can use to elicit performance review phrases about time management and dependability. These can be personalized as needed to help create more specific responses.

• "Generate performance review phrases that highlight an employee’s ability to manage their time effectively, meet deadlines, and prioritize tasks efficiently."
• "Provide feedback phrases describing how an employee demonstrates reliability, consistency, and accountability in meeting commitments and delivering high-quality work."
• "Create performance review comments reflecting an employee’s ability to stay organized, manage workload effectively, and contribute to team efficiency through dependable performance."

Leadership and Management

Leadership and management isn’t just about evaluating how well your leaders lead. Instead, it’s just as much a chance to see how readily your individual contributors will support and mentor their colleagues, show initiative with decision-making, and take the wheel on team projects or company-wide initiatives. 

Examples of Positive Phrases for Leadership and Management 🤗

Decision-Making and Strategy

• "Makes informed, strategic decisions that benefit both the team and the company."
• "Effectively balances long-term vision with short-term execution."
• "Leads with confidence and remains decisive under pressure."

Coaching and Mentorship

• "Provides meaningful guidance and mentorship to team members."
• "Creates opportunities for employee growth and career advancement."
• "Supports the development of others by offering constructive, actionable feedback."

Fostering a Positive Team Culture

• "Builds and maintains a culture of trust, collaboration, and accountability."
• "Encourages open communication and ensures all voices are heard."
• "Recognizes and celebrates team achievements to foster motivation."

Examples of Constructive Feedback Phrases for Leadership and Management 🛠️

Decision-Making and Strategy

• "Needs to be more decisive when making important leadership decisions."
• "Should work on evaluating risks more effectively before finalizing strategies."
• "Can improve how they delegate tasks to ensure work is evenly distributed."

Coaching and Mentorship

• "Could provide more consistent feedback and guidance to team members."
• "Needs to take a more active role in coaching and supporting employees."
• "Should work on fostering a stronger culture of learning within the team."

Fostering a Positive Team Culture

• "Can improve their approach to constructively handling team conflicts."
• "Should work on ensuring all team members feel equally valued and heard."
• "Needs to focus on balancing high expectations with encouragement and support."

Sample AI Prompts for Leadership and Management 🤖

Here are AI prompts that managers can use to elicit performance review phrases about leadership and management. These can be personalized as needed to help create more specific responses.

• "Generate performance review phrases that highlight an employee’s ability to lead and inspire their team, foster a positive work environment, and drive team success."
• "Provide feedback phrases describing how an employee demonstrates strong decision-making, delegation, and strategic thinking in their leadership role."
• "Create performance review comments reflecting an employee’s ability to mentor and develop team members, provide constructive feedback, and guide their team toward achieving goals."

Attention to Detail and Accuracy

Employees who demonstrate strong attention to detail ensure that their work is precise, thorough, and free of errors. This skill is essential for roles that require data accuracy, compliance with processes, or high levels of quality control.

Examples of Positive Phrases for Attention to Detail and Accuracy 🤗

Quality and Precision

• "Consistently produces high-quality work with minimal errors."
• "Reviews work carefully to ensure accuracy before submission."
• "Demonstrates a strong eye for detail, catching inconsistencies others may overlook."

Consistency and Reliability

• "Follows established processes and standards to maintain consistency across tasks."
• "Ensures all project details are well-documented and communicated clearly."
• "Thoroughly checks work for accuracy, preventing potential issues down the line."

Problem Prevention and Risk Management

• "Identifies small issues before they escalate into larger problems."
• "Takes proactive steps to ensure compliance with company policies and industry regulations."
• "Double-checks critical work to ensure completeness and correctness."

Examples of Constructive Feedback Phrases for Attention to Detail and Accuracy 🛠️

Quality and Precision

• "Needs to improve consistency in reviewing work for errors before submission."
• "Can benefit from slowing down on complex tasks to ensure accuracy."
• "Should work on ensuring documentation is complete and free of omissions."

Consistency and Reliability

• "Needs to follow structured processes more closely to maintain uniformity in output."
• "Can improve attention to formatting and detail when preparing reports."
• "Should focus on ensuring that key project components are not overlooked."

Problem Prevention and Risk Management

• "Can work on proactively identifying potential mistakes before they occur."
• "Needs to improve focus when working on high-stakes or detail-oriented projects."
• "Should take additional time to verify numbers, data, or written content before finalizing work."

Sample AI Prompts for Attention to Detail and Accuracy 🤖

Here are AI prompts that managers can use to elicit performance review phrases about attention to detail and accuracy. These can be personalized as needed to help create more specific responses.

• "Generate performance review phrases that highlight an employee’s ability to produce high-quality, precise work with strong attention to detail."
• "Provide feedback phrases describing how an employee ensures accuracy in their tasks, double-checks work, and minimizes errors in their deliverables."
• "Create performance review comments reflecting an employee’s ability to maintain thoroughness and consistency in their work, particularly in high-stakes or data-sensitive tasks."

Things to Avoid When Writing Performance Reviews

Getting the words right in a performance review means your employees have clear, specific information on what they’ve done well, what they need to improve, and critically, how they can get there. But beyond saying the right things, there are a few key rules of thumb when it comes to what to avoid saying in a performance review.

1. Don’t be vague.

You’d be surprised how often ambiguous wording slips into our written and verbal communication. This is even more true in business settings — we’re at greater risk of speaking or writing in vague terms because using jargon or clichés is so common.

Dholakia said this is why he avoids the term ‘team player,’ for instance: “It’s a meaningless term that doesn’t say anything concrete or specific about how the employee collaborates with others.”

For greater clarity and specificity during performance reviews, avoid business jargon, acronyms, or team-specific cultural references that might confuse a team member. Instead, opt for simple sentences and specific details that clearly point to next steps.

2. Avoid absolutes.

Use words like ‘always’ and ‘never’ sparingly, if at all. It’s rarely accurate that an employee always or never does something. If an employee is often late to work, avoid saying,“You’re always late” or, “You’re never punctual.” Rebecca Southern Mills, HR consultant and founder of Simplecated, said managers should provide more accurate and specific feedback, like, “You’ve been late to work at least twice a week for the last six months.”

3. Skip surprises.

Because managers and their direct reports should have open communication and exchange regular feedback, “nothing in a performance review should ever come as a surprise to a team member,” said Arron Grow, PhD, CEO at management consulting firm AP Grow and author of How to Not Suck As a Manager.

Great managers ensure employees know how they are performing, and whether they are exceeding expectations or not. “If something needs to be said to help a team member improve, have that conversation (or two) long before the performance review,” Grow advised. “Surprises are great for holidays and birthdays, but not for performance reviews.”

Best Practices When Using AI for Performance Reviews

AI can enhance performance reviews by improving efficiency, consistency, and personalization. However, it should be used as a tool to assist managers, not replace them. Here’s how AI can support the process:

• Generate structured performance review phrases
  • AI can suggest specific, well-phrased feedback based on employee performance data.
  • Helps managers articulate strengths and areas for improvement with clarity.
• Analyze performance trends and reduce bias
  • AI can identify patterns in employee performance over time, ensuring feedback is based on objective data.
  • Helps managers avoid recency bias and provides a comprehensive view of achievements and challenges.
• Streamline review preparation and goal-setting
  • Summarizes past performance, peer feedback, and goals, making it easier for managers to complete reviews.
  • Suggests relevant development goals based on past performance and skill gaps.
• Enhance the feedback process with real-time insights
  • Supports continuous feedback throughout the year instead of only during formal reviews.
  • Provides alternative wording for performance review phrases to maintain engagement and fairness.

AI should be used as a starting point, with managers reviewing and refining outputs to ensure feedback is accurate, meaningful, and personalized to each employee.

Performance Reviews Are Just One Piece of Performance Management

Words matter — and finding the words and phrases to accurately describe employee performance can be tough. But remember, even if you provide the most incisive, accurate, and motivational performance review, doing so in a vacuum absent of other feedback won’t get you far. 

To be effective, performance reviews must exist within the ecosystem of greater performance management, which includes mid-year and annual reviews, but also regular check-ins, like one-on-ones; affirmations, like sharing everyday praise; and a consistent culture of feedback.

‍Balancing all of these essential feedback processes requires you to match the specificity and clarity of your feedback with compassion, sensitivity, and empathy so that your employees feel recognized for their successes, understand their opportunities for growth and development, and understand what to do next to perform at their best.

While this might seem like a tall order, Lattice is here to help. If you’re a manager, download our free workbook, Preparing for Performance Reviews as a First-Time Manager. And if you’re an HR leader looking to enable your managers, request a demo to see our continuous feedback features in action.

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