Employee Parking Policy Template

Whether your team is back in the office full-time or operates in a hybrid environment, providing parking access helps reduce friction in the workday. But with limited spaces and varying location needs, clear expectations are essential.

An Employee Parking Policy ensures that all employees understand the rules and processes for using workplace parking facilities — including eligibility, registration, enforcement, and accommodations. It also supports workplace safety, accessibility, and fairness.

What the Employee Parking Policy Should Include

An effective parking policy should cover:

• Purpose and scope: Why the policy exists and who it applies to.
• Parking eligibility and availability: Who can use employee parking and how spaces are assigned.
• Registration and permits: Requirements for vehicle registration, parking decals, or digital passes.
• Use guidelines: Daily hours, location access, rules for use, and any restrictions.
• Accessible and reserved parking: Guidance on ADA compliance and special permits.
• Enforcement and penalties: What happens if employees violate parking rules.
• Safety and liability: Security guidelines and disclaimers around damage or theft.
• Alternative transportation support: Bike parking, public transit incentives, or carpool options.

Purpose of the Parking Policy

The purpose of this policy is to:

• Provide clear and equitable access to parking for eligible employees.
• Promote safe, efficient use of company-managed parking facilities.
• Reduce unauthorized use and ensure availability for those who need it.
• Comply with local regulations, accessibility laws, and internal safety standards.

Sample Employee Parking Policy

{{rich-highlight-1}}

Effective Date: [Insert Date]
Policy Owner: Facilities / People Team / Operations
Last Reviewed: [Insert Date]

1. Policy Overview

[Company Name] provides designated parking areas for employees at [Insert office location(s)]. This policy outlines how employees can register for and use parking facilities responsibly, along with rules for safety, enforcement, and access.

Use of company parking is a privilege and may be modified based on business needs, space availability, or building regulations.

2. Scope

This policy applies to:

• All full-time and part-time employees working on-site
• Contractors or temporary workers only if specifically authorized
• Visitors and clients, with prior registration (where applicable)

3. Parking Eligibility and Registration

Eligible employees may request parking access through the [Insert department or system, e.g., Facilities Portal or HRIS].

Employees must:

• Register their vehicle make, model, license plate number
• Display a valid parking permit or decal (if required)
• Keep their contact details up to date with [Insert contact]

Parking is typically first-come, first-served, unless otherwise assigned or reserved by role, accessibility need, or shift schedule.

4. Permits and Fees

• Parking is provided [free of charge / at a subsidized rate of $X per month].
• Permits may be physical decals, digital hang tags, or license plate-based systems.
• Lost permits must be reported immediately to [Insert department] and may incur a replacement fee.

5. Use Guidelines and Restrictions

Employees must follow all posted signs and rules, including:

• Park only in designated employee areas
• Do not park in reserved, visitor, or accessible spaces unless authorized
• No double-parking, blocking entrances, fire lanes, or loading zones
• Overnight parking is not permitted without approval
• Speed limit in lots is [Insert limit, e.g., 5 mph]

Parking facilities may be closed for maintenance, snow removal, or special events. Notice will be provided in advance whenever possible.

{{rich-highlight-3}}

6. Accessible and Reserved Parking

ADA-accessible parking is available for employees with a valid government-issued placard or company-approved accommodation.

Reserved parking may be assigned to:

• Employees with medical conditions or disabilities (with documentation)
• Executives, key personnel, or shift leads (as defined by business need)
• Electric vehicle charging stations (if available)

To request special accommodations, contact [Insert HR or Facilities contact].

7. Alternative Transportation

We encourage employees to consider sustainable commute options. [Company Name] may provide:

• Bike racks and secure storage
• Public transit stipends or pre-tax commuter benefits
• Preferred carpool parking or ride-share drop-off zones

Details can be found in the [Insert Commuter Benefits Policy or intranet link].

8. Enforcement and Violations

Parking violations may result in:

• Verbal or written warnings
• Revocation of parking privileges
• Towing of the vehicle at the owner’s expense
• Disciplinary action, if part of a pattern or willful misconduct

Repeated or serious infractions will be documented and escalated through HR or Facilities.

9. Safety and Liability

While [Company Name] strives to maintain a secure environment, parking is at your own risk. The company is not responsible for:

• Theft or damage to vehicles or personal items
• Accidents or injuries occurring in the parking area due to employee negligence

Employees are advised to lock their vehicles and report any suspicious activity to [Insert Security Contact or Building Manager].

Frequently Asked Questions

1. Is my parking space guaranteed?
Unless specifically assigned, parking is first-come, first-served and not guaranteed.

2. Can I park in accessible spaces if I’m only staying for a few minutes?
No. Accessible spaces are reserved exclusively for those with valid credentials. Violations may result in fines or loss of parking privileges.

3. What if I drive a different vehicle one day?
Temporary vehicles must be registered in advance with Facilities or Security. Temporary permits may be issued.

4. Can I let someone else use my permit?
No. Parking permits are non-transferable and tied to your registration. Misuse may result in penalties.

5. Who do I contact if my vehicle is towed or damaged?
Contact [Insert name/number of building security or facilities office] for towing information. Damage claims should be filed with your personal insurance.

{{rich-highlight-2}}