Employee Directory Template

This employee directory template offers a clean, structured way to maintain essential employee records across your organization. Designed with HR teams, managers, and operations professionals in mind, it consolidates key information such as job titles, departments, start dates, and contact details into a single, easy-to-navigate spreadsheet. Whether you're onboarding new hires, tracking organizational changes, or preparing reports, this template helps keep everyone on the same page.

The directory includes fields for both standard data — like employee ID, manager, and payroll info — and helpful context such as preferred names and pronouns, so teams can communicate respectfully and accurately. It’s laid out for quick sorting and filtering by team, level, or department, with space to track emergency contacts, job status, and performance insights. The template is pre-filled with an example directory and includes a blank version for immediate use.

While this can't replace the versatility of an HRIS, this template's flexibility and depth make it a useful tool for maintaining visibility into your workforce and ensuring smooth cross-functional coordination.

Key features include:

• Workforce snapshot: Track job title, team, department, manager, and employee level
• Onboarding details: Capture employee IDs, start dates, and job classifications
• Personal info fields: Preferred names, pronouns, and birthdates for clear, respectful communication
• Payroll-relevant data: Include payroll country, pay type, and base salary fields
• Performance context: Optionally log current performance ratings for each employee
• Emergency contact section: Record critical contact info in one place
• Modular design: Includes both an editable blank template and a pre-filled example tab

This template is an excellent fit for teams looking for a lightweight directory solution that’s easy to maintain and customize as needs evolve.

✨ Disclaimer: This resource was developed with the help of artificial intelligence, though reviewed, edited, and approved by (real) humans.