Employment Verification Letter Template

This employment verification letter template is an easy-to-complete form for HR teams to confirm an employee’s work status. Commonly used for rental applications, loan approvals, visa processing, or background checks, this document provides a formal summary of an employee’s job title, status, department, and work location — all in a clean, standardized format.

The template includes fill-in-the-blank fields for employee name, start date, job title, employment type (e.g., full-time, part-time, or contractor), and company contact details. It also features a sample letter on page two for added reference, helping HR professionals quickly visualize how a completed version should look.

Ideal for internal HR use or employee self-service, this form keeps employment verifications consistent, professional, and easy to issue on short notice.

Key features include:

• Pre-formatted letterhead: Includes space for company address and contact info
• Structured employee summary: Job title, status, department, and location clearly outlined
• Official confirmation language: Communicates employee’s standing and tenure with the company
• HR contact section: Makes it easy for third parties to follow up
• Sample letter included: Helps standardize tone and layout across HR team members
• Printable or digital-ready: Use as a downloadable PDF or convert to editable format as needed

This template saves time while ensuring your verification letters remain consistent, accurate, and compliant with professional standards.