Payroll Register Template

This payroll register template is built to help HR and finance teams track critical payroll data across employees in one centralized place. With dedicated sections for compensation details, tax elections, time off balances, and address information, this register makes it easier to audit, report on, and reconcile payroll inputs. Whether you're processing pay internally or preparing information for a payroll provider, the register serves as a powerful tool for keeping everything organized and transparent.

Each row corresponds to an employee and captures a broad range of data fields, including job title and pay frequency, pre and post-tax deductions, FLSA classification, and remaining PTO and sick time. The template is color-coded by section, helping users quickly locate and edit the fields they need. With space to support up to 20 employees out of the box (and expandable for larger teams), it’s ideal for organizations managing payroll manually or transitioning to software solutions.

Key features include:

• Complete payroll snapshot: Track pay rates, pay frequency, and annual compensation alongside employee job titles and IDs
• Time-off tracking: Capture both used and remaining PTO and sick days for better leave management
• Tax detail fields: Record federal filing status, allowances, and percentage-based tax contributions (Social Security, Medicare, state, and local)
• Pre and post-tax deduction support: Log 401(k), Roth, and benefits contributions for each employee
• Expandable format: Prebuilt for 20 employees, but easily scalable to larger headcounts.

Whether you’re a small business tracking payroll in-house or an HR team preparing to onboard a software solution, this register provides structure, visibility, and flexibility to support your payroll workflow.

‍⚠️ Please Note: This template is intended as an organizational resource only and should not be used as a substitute for professional payroll software, official payroll processing services, or expert financial and legal guidance.