Pay Stub Template With PTO and Overtime

This pay stub template with time off and overtime offers a comprehensive way to communicate employee compensation while capturing two key elements of hourly and salaried payroll: accrued leave and overtime pay. Built in Google Sheets and fully customizable, it helps small businesses and HR teams issue clean, detailed pay statements that reflect the full picture of what employees earn — and when they’ve earned time off.

This version includes a vacation/leave table at the top, where you can track hours accrued, used (by pay period and YTD), and available across vacation, sick leave, and personal time categories. Directly below that, a gross earnings section breaks out overtime hours (1.5x) alongside regular hours, holiday pay, and group term life benefits. Each item includes “rate,” “hours,” “current,” and “year to date” fields for transparent tracking.

Additional sections capture employee and employer tax withholdings, pre- and post-tax deductions, and contributions, with totals calculated in a clean summary block. A secondary sick policy table on page 2 provides an additional breakdown of hours used for compliance or internal policy tracking.

Key features include:

• Dual tracking for time off and overtime: Integrated tables for both vacation/sick leave and overtime earnings
• Clear earnings breakdown: Regular hours, holiday pay, and other income types captured in a structured table
• Dual-column reporting: “Current” and “year to date” values for every earnings, tax, and contribution line
• Detailed summary section: See net pay, total hours worked, reimbursements, and check amount at a glance
• Sick leave tracker: Optional end-of-statement view for hours used during the period
• Fully editable format: Google Sheets–friendly for easy duplication, printing, or PDF conversion
• Professional, easy-to-read layout: Designed for clarity and usability across teams and pay cycles

This template is ideal for employers who want a single tool to reflect worked hours, earned time off, and payroll deductions, all in a format that’s simple to use and share.