Basic Pay Stub Template

This pay stub template is a clean, easy-to-edit Google Sheet that helps employers provide employees with clear, professional records of their earnings and deductions. It’s designed to support transparency around compensation, giving both employees and payroll admins a centralized snapshot of gross pay, taxes, benefits, and net earnings for each pay period. The layout is intuitive and ready for use — whether you're issuing digital stubs or printing them for physical distribution.

The template captures all the essentials you'd expect on a standard pay stub, including hours worked, regular pay, holiday pay, and benefits contributions. It also includes structured sections for taxes withheld, employer contributions, and pre- or post-tax deductions. Each field has dedicated columns for “current” and “year to date” values, offering a dual lens on earnings over time. Summary fields at the bottom automatically calculate net pay, reimbursements, total hours worked, and more.

This template is intended for small business owners, contractors, or HR professionals looking for a lightweight solution to generate individual pay statements. It’s ready to customize with your company branding and can be easily duplicated for each pay period or employee.

Key features include

• Comprehensive earnings breakdown: Track regular hours, holiday pay, imputed income, and gross wages
• Clear deductions tracking: Include pre-tax and post-tax deductions, such as benefits or garnishments
• Tax visibility: Log both employee and employer tax contributions with current and YTD fields
• Summary section: Calculates net pay, total reimbursements, and total hours worked at a glance
• Sick leave tracker: Optional section for employer sick time policies and usage this period
• Fully editable Google Sheet: Easy to duplicate, customize, and share digitally or in print
• Professional layout: Structured in a clean, receipt-style format that’s easy to understand

While no substitute for a dedicated payroll tool, this template offers teams a simple, customizable way to generate pay statements while maintaining clarity and professionalism.