Written Warning Template

Addressing performance issues or policy violations isn’t anyone’s favorite part of the job, but done well, these conversations can be a turning point. Whether you're formalizing a verbal warning or documenting a pattern of behavior, our written warning template helps managers take the guesswork (and legal risk) out of it.

What’s inside:

• A customizable warning letter format that fits your company policies
• Space for clearly documenting the issue, impact, expectations, and next steps
• Manager talking points to support constructive coaching, not just correction
• Acknowledgment and follow-up section for clarity and accountability

Built by HR pros and designed for people-first managers, this template is one small step toward a better (and more consistent) employee experience — even in hard moments.

Why formal documentation matters

A written warning isn’t about checking a box — it’s about being fair, transparent, and aligned. With the right structure, your teams can protect employee rights, maintain compliance, and coach toward real change.

And when paired with Lattice’s tools for feedback, performance reviews, and 1:1s, this template becomes part of a bigger system that actually helps employees grow — not just get written up.