11 Company Policy Templates

Introduction

At Lattice, we know that creating a positive and effective workplace is at the heart of HR. One of the most effective ways to achieve this is through clear, consistent company policies that guide employee behavior and set expectations across your organization. That’s where we come in.

In this article, we’ve rounded up some of our favorite company policy templates that will help you address a variety of common workplace scenarios. From fostering a respectful and ethical environment with a Code of Conduct template, to ensuring security with a comprehensive Cybersecurity Policy, these templates are designed to support HR teams in creating a fair, inclusive, and efficient workplace. Whether you're updating existing policies or implementing new ones, these resources will help you manage key areas like employee conduct, remote work, benefits, and more—allowing you to focus on what matters most: helping your team thrive.

Company Policy Templates

Code of Conduct Policy Template

A code of conduct policy outlines expected employee behavior, promoting an ethical, inclusive workplace built on respect, integrity, and professionalism. It fosters shared understanding and positive company culture.

The Code of Conduct Policy template provides these key benefits for teams like yours:

1. Clear Expectations: It sets consistent standards for behavior, ensuring all employees understand company values and expectations.
2. Positive Workplace Culture: Fosters an inclusive, respectful environment by promoting professionalism and ethical conduct.
3. Risk Mitigation: Helps protect your organization from legal and reputational risks by outlining compliance and ethical guidelines.
4. Accountability: Establishes a fair framework for addressing policy violations, ensuring consistent and transparent disciplinary actions.

Acceptable Use Policy Template

Acceptable Use Policies (AUPs) set clear guidelines for ethical, legal, and responsible use of company technology, protecting both the organization and its employees.
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The Acceptable Use Policy (AUP) template provides these key benefits for teams like yours:

1. Security: It safeguards your organization's technology resources by ensuring proper use, protecting sensitive data, and mitigating risks of unauthorized access or damage.
2. Compliance: It aligns technology practices with relevant laws and regulations, minimizing legal and regulatory risks.
3. Productivity: It promotes efficient use of resources and reduces misuse, preventing disruptions to workplace productivity.
4. Awareness: It educates team members about their responsibilities, clarifying acceptable and unacceptable behaviors regarding the use of organizational technology.

AI Usage Policy Template

AI is an exciting new frontier for HR teams globally. Use this policy sample to customize your guidance for employees about how to use AI in the workplace in a way that's respectful, safe, and innovative. Bonus - this is the same template that we use to guide our policy here at Lattice.

The key benefits of this AI Usage Policy template are:

1. Promoting Ethical Practices: Ensures AI technologies are used responsibly, aligning with principles like fairness, transparency, and accountability while respecting human rights and mitigating risks such as bias.
2. Staying Ahead of Legal and Regulatory Standards: Helps the organization comply with evolving laws and regulations governing AI usage, proactively managing legal risks and setting industry-leading standards.
3. Building Trust: Strengthens relationships with customers, partners, and the public by demonstrating a clear commitment to responsible AI use and maintaining high ethical standards.
4. Empowering Innovation with Accountability: Provides clear guidelines that empower employees to use AI tools creatively and effectively within established boundaries, fostering confidence, accountability, and innovation in AI-related projects.

Workplace Cell Phone Policy Template

A workplace cell phone policy is a set of guidelines and rules established by an organization to govern the usage and security of cell phones provided to employees for work-related purposes.

The key benefits of this Workplace Cell Phone Policy template are:

1. Guidance on Appropriate Use: Provides clear instructions on the acceptable use of company-provided and personal cell phones in the workplace, balancing work-related activities with limited personal use.
2. Enhanced Security: Includes measures to protect sensitive company information through password protection, immediate reporting of lost devices, and adherence to data security protocols, reducing risks of data breaches.
3. Increased Productivity: Minimizes workplace distractions by setting boundaries for cell phone usage and prohibiting activities that do not align with work responsibilities or ethical standards.
4. Compliance and Accountability: Ensures adherence to legal, regulatory, and organizational requirements, with clear enforcement mechanisms for non-compliance, fostering a culture of responsibility and professionalism.

Cybersecurity Policy Template

Customize this cybersecurity policy for your organization, including guidelines and expectations for employees to maintain cybersecurity measures, report violations, and more.

The key benefits of this Cybersecurity Policy template are:

1. Comprehensive Framework: Provides a well-structured and detailed guide to establish robust cybersecurity measures, ensuring the protection of sensitive company data and compliance with regulations.
2. Employee Accountability: Clearly outlines employee responsibilities and behavior expectations, fostering a culture of cybersecurity awareness and reducing human error.
3. Actionable Guidelines: Includes practical, easy-to-follow steps for handling confidential information, securing devices, managing passwords, and reporting incidents, ensuring consistency across the organization.
4. Mitigated Risks: Helps HR teams proactively address potential threats, reducing the likelihood of breaches and protecting the company’s reputation and operations.

Employee Travel Expense Policy Template

An employee travel expense policy sets rules for documenting, incurring, and reimbursing work trip expenses, ensuring transparency, compliance, and responsible spending.

The key benefits of this Employee Travel Expense Policy template are:

1. Streamlined Expense Management: The template provides clear guidelines for documenting, submitting, and reimbursing travel expenses, reducing administrative workload and improving efficiency.
2. Financial Transparency: It promotes accountability by detailing eligible and non-eligible expenses, ensuring employees and the organization maintain fiscal responsibility and transparency.
3. Policy Consistency: Establishes a standardized approach to managing travel expenses across all employees, fostering fairness and minimizing confusion or disputes.
4. Regulatory Compliance: Outlines procedures that align with legal and tax regulations, helping the organization avoid compliance risks associated with business travel expenses.

Time Off Policy Template

A PTO policy outlines guidelines for employee leave, including vacation and sick days, offering a fair and structured approach to time off while balancing business needs.
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The key benefits of this Time Off Policy template are:

1. Efficiency and Clarity: The template saves time by providing a ready-to-use structure while ensuring clear and consistent guidelines for employees.
2. Legal Compliance: It helps align policies with labor laws, reducing the risk of non-compliance and ensuring fairness.
3. Comprehensive and Adaptable: The template covers all essential aspects of PTO, such as eligibility, accrual, and usage, and can be tailored to fit the organization’s specific needs.
4. Employee Well-Being and Planning: By promoting transparency and work-life balance, the template supports employee satisfaction while facilitating effective operational planning.

Employee Attendance Policy Template

An attendance policy sets rules on punctuality, leave, and attendance, outlining expectations, procedures, and consequences to ensure a fair and productive workplace.
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The key benefits of this Employee Attendance Policy template are:

1. Clear Expectations: The template provides a structured framework to define and communicate attendance expectations, reducing confusion among employees.
2. Consistency Across Teams: It ensures uniformity in how attendance issues are handled across departments, promoting fairness and accountability.
3. Legal Protection: The template helps the company comply with labor laws and regulations, protecting against potential disputes or claims related to attendance management.
4. Improved Productivity: By addressing absenteeism and tardiness systematically, the policy fosters a reliable and efficient work environment.

Work from Home Policy Template

A work-from-home policy sets guidelines for remote work, aligning with company goals, maintaining productivity, and addressing communication, security, and compliance.

The key benefits of this Work from Home Policy template are:

1. Clear Guidelines and Expectations: It sets clear parameters on remote work eligibility, request procedures, and expectations for both employees and managers.
2. Legal and Compliance Assurance: Ensures the company complies with legal standards and security protocols, particularly regarding cybersecurity and remote work regulations.
3. Support for Work-Life Balance: It provides flexibility while maintaining productivity, helping employees balance personal needs with work responsibilities.
4. Consistency and Transparency: The policy ensures fairness and transparency in how remote work requests are handled, promoting trust between employees and management.

Employee Bereavement Leave Policy Template

A bereavement leave policy offers employees paid time off to grieve and manage loss, supporting them during the emotional and practical challenges of losing a loved one.

The key benefits of this Employee Bereavement Leave Policy template are:

1. Comprehensive and Inclusive: The template addresses diverse employee needs by extending bereavement leave to both immediate family members and significant individuals, ensuring inclusivity across various relationships and circumstances.
2. Flexible and Supportive: It emphasizes flexibility, allowing managers to tailor accommodations like extended leave or alternative scheduling based on employees' unique grieving processes, fostering a compassionate workplace culture.
3. Clear Guidelines for Implementation: The policy provides structured yet adaptable guidance on eligibility, duration, notification procedures, and pay, making it easy for HR teams to implement consistently while maintaining legal compliance.
4. Commitment to Employee Well-being: By incorporating counseling services and promoting open communication, the template underscores the company's dedication to employees' emotional and mental health during challenging times.

DEIB Policy Template

A DEIB policy fosters a workplace valuing diversity, equity, inclusion, and belonging, guiding actions and decisions to ensure all employees feel respected, supported, and empowered.
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The key benefits of this DEIB Policy template are:

1. Demonstrates Commitment: A formal DEIB policy highlights the company’s dedication to fostering diversity, equity, inclusion, and belonging.
2. Sets Clear Expectations: Establishes clear guidelines for employee behavior and organizational practices to support an inclusive culture.
3. Attracts Talent: Creates a welcoming environment that appeals to diverse talent and supports employee retention.
4. Drives Innovation: Encourages diverse perspectives, boosting creativity, collaboration, and organizational success.

Improve your Company Policies with Lattice

We hope these templates offer a useful starting point as you craft your own company policies. A strong policy foundation is essential for providing clarity on expectations and standards at your organization - helping your team to thrive as a result. If you’d like to learn more about how the Lattice platform can help you manage your people and their performance, we’d love to chat. Request a demo today.

*note: this roundup hub of content was written with support from AI. All content was checked and reviewed by the Lattice team. All templates within were written by people.