Pay Stub Template With PTO

This pay stub template with time off adds a layer of visibility to employee earnings by integrating detailed vacation and leave tracking. Built in Google Sheets and fully editable, it gives employers a simple, professional format to share compensation summaries that also reflect how much time off an employee has accrued, used, and has remaining. It's a perfect fit for teams that want to promote transparency around both pay and paid time off policies.

On top of the first page, you'll find space to list leave types such as vacation, sick leave, and personal time — broken out with hours accrued, used (both for the period and year-to-date), and remaining balance. This gives employees a real-time snapshot of their available time off each pay cycle. Below that, the template includes standard pay stub sections for gross earnings, deductions, taxes, and employer contributions, each with “current” and “year to date” fields for easy tracking.

‍Key features include:

• Integrated time off tracking: Table for vacation, sick leave, and personal time with accrued, used, and available hours
• Standard pay breakdown: Includes regular pay, holidays, benefits, and imputed income
• Current vs. YTD tracking: All pay, tax, and deduction categories include dual columns for up-to-date reporting
• Clean summary panel: Highlights gross earnings, deductions, reimbursements, net pay, and hours worked
• Sick leave policy tracker: Additional section on page 2 shows sick hours used this period
• Employee-friendly layout: Clear, printable design for email distribution or physical copies

This version is especially useful for companies that offer multiple types of leave and want to reflect accurate balances alongside each paycheck.