Biweekly Payroll Schedule Template

This biweekly payroll schedule template is a practical tool designed to help HR, payroll, and finance teams manage pay cycles with clarity and confidence. Its clean visual layout organizes pay period start and end dates alongside corresponding paydays, making it easy to stay ahead of key deadlines and ensure timely payments. Whether you're coordinating payroll internally or collaborating with a provider, this template keeps everyone aligned.

To support real-world complexity, the template also includes a notes column. You can use it to flag observed holidays, indicate off-cycle pay runs, or highlight special instructions for a particular pay period. With thoughtful formatting like alternating row colors and bold headers, the schedule remains easy to scan and reference throughout the year.

In this template, you'll find: 

• Auto-updating logic: Change one row, and the rest of the schedule adjusts instantly
• Pay period start and end dates: Track pay periods, not just pay dates
• Customizable notes field: Capture holidays, unique scenarios, or policy-related exceptions
• Year-round utility: Ideal for building out an annual payroll calendar or adapting to mid-year changes

This template works well for teams of all sizes and is especially useful for onboarding new HR team members or aligning cross-functional stakeholders around the payroll timeline.

‍⚠️ Please Note: This template is intended as an organizational resource only and should not be used as a substitute for professional payroll software, official payroll processing services, or expert financial and legal guidance.